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INVICTUS GAMES FOUNDATION: Finance Director 2024

INVICTUS GAMES FOUNDATION: Finance Director

The Invictus Games Foundation was established following the success of the Invictus Games in London in 2014.

The inaugural Invictus Games created a blueprint for inspiring many more ‘wounded warriors’ on their journey of recovery. Beyond this, the Foundation has presided over the transition from a one-off inspiring Games to a global movement allowing the ‘Invictus Spirit’ to positively influence all levels of society. People around the world have drawn inspiration from competitors and their stories of resilience and determination.

The Invictus Games Foundation is the owner of the brand and the selector of future host cities, but it represents much more than just the Games. Beyond and between the Games the Invictus Games Foundation uses sports recovery and adventurous challenges to grow an international active support network not just for the WIS, but also for their family and friends. This is facilitated through the continued development of the multilingual ‘We Are Invictus’ community app which connects the WIS community. The app underpins the provision of live and virtual sporting activities under the Invictus Endeavour umbrella of Challenges and Adventures.

In addition to the work ‘Beyond the Games’, the Foundation uses the IGF Conversation series to share best practices through a program of virtual webinars and ‘in-person’ events as well as supporting and facilitating research to develop a deeper understanding of the enduring needs of the global WIS community.

The Invictus Games Foundation now seeks a new Finance Director to lead the financial management of the charity.

INVICTUS GAMES FOUNDATION

Overview of the role

The Invictus Games Foundation Finance Director is a leading member of the Executive Team reporting to the CEO and working closely alongside the COO and the Trustees of the charity. The Executive is a team of twelve people with inclusive and collaborative working at its core.

The Finance Director will contribute to the overall leadership, strategic direction, and decision-making of the organisation. They will lead the development and performance of financial strategies that enable long-term financial sustainability, with a focus on delivering greater impact to those we serve.

The Finance Director will also be responsible for implementing and developing timely financial planning, budgeting, and forecasting as well as an appropriate control environment to support the charity’s decision making ensuring the effectiveness and efficiency of the organisation.

Financial Management:

  • Overall accountability for the effective day-to-day management of the financial operations of the Invictus Games Foundation (“IGF”) and its trading subsidiary, IGF Trading Ltd (“IGFT”).
  • Ensure adequate controls, systems, and processes are in place in compliance with Charity Commission regulations to safeguard the assets of the charity
  • Manage the relationship with the outsourced bookkeeping team and payroll provider:
  • Ensure all invoices for both IGF and IGFT including personal expenses and payroll are approved and paid on a timely basis
  • Code and upload all invoices onto the system for the bookkeeping team
  • Manage the monthly payroll including the submission of changes to the payroll provider
  • Ensure all expenditure is allocated to unrestricted and restricted funds as required
  • Preparation of quarterly management accounts including variance analysis and insights for the Executive team, Finance Committee and with ultimate reporting to the Board
  • Work closely with the Executive Leadership Team to provide support and guidance, including financial modeling for strategic and tactical decision-making of IGF and IGFT
  • In close liaison with the department directors, the COO and CEO prepare the annual budget and updated forecasts for presentation to the Finance Committee and the Board, ensuring that updated forecasts most accurately reflect the expected outturn and costs are controlled and understood at all times.
  • Maintain future quarterly cash flow forecasts
  • Review reserves against the current reserves policy and together with the Finance Committee update the reserves policy as required
  • In close liaison with the Finance Committee review the strategy for investing surplus funds based on cash flow forecasts and implement with IGF and IGFTs bankers
  • In close liaison with the auditors, be responsible for the planning of and lead on the annual Audit, Statutory Accounts, and Annual Report in line with the Companies Act, Charities SORP FRS 102, and Charity Commission guidance
  • Together with the outsourced teams, ensure that all tax and legal compliance issues are met:
  • Monthly PAYE, NI, and pension returns
  • Quarterly VAT returns
  • Gift Aid returns
  • Payments from IGFT to the Charity under Deed of Covenant.
  • Ensure optimum financial operation of IGF and IGFT including the incorporation of the appropriate tax and VAT advice.

Commercial and Fundraising:

  • Support the Director of Development and Advancement by inputting a general overview of all sponsorship proposals
  • Work closely with the Director of Development and Advancement and Clifford Chance, legal advisers, on all sponsorship agreements
  • Work closely with the Director of Development and Advancement to plan, forecast, and optimize all receipts and income due to IGF and IGFT.
  • Support grant applications with financial information as required.
  • Provide financial information for all grant reporting and ensure funds are spent in line with the grant agreement
  • Governance
  • Prepare papers for quarterly Finance Committee meetings based on financial performance and forecast updates as needed
  • Act as secretary for the Finance Committee.
  • Prepare papers and summary presentations for the quarterly Board Meeting of the charity
  • Act as secretary for the IGF Trading Limited Board meeting
  • Work with outsourced accounting team to ensure accounts and annual returns and any ad hoc changes to directors are filed on a timely basis
  • Prepare and file the Charity Commission annual return and ensure the trustee’s information remains up to date

Invictus Games Process:

  • Together with the COO who leads the process, review initial expressions of interest with a particular focus on the financial aspects
  • Take responsibility for the financial elements of the Request for Proposal (“RFP) and update for each iteration based on lessons learned
  • Review bid books for each bidding city with a particular focus on the financial elements and input into Board summary documents
  • Attend the bidding city recce visits and present findings to the Board
  • Attendance at the bidding city Board presentations
  • Input into and review of all elements of the Event Hosting Agreement with a particular focus on the financial elements
  • Once the City is selected, liaise with the Finance Director of the Host City to understand the Host City budget, forecast, and financial risk, ensuring that the IGF Board is updated appropriately.
  • Attendance at each iteration of the Invictus Games to support as required

Invictus – Beyond the Games program:

  • In support of the Grants and Programmes Director, review all proposals prior to the quarterly Invictus Endeavours advisory board (“IEAB”)
  • Attend quarterly IEAB and present the updated position of the Beyond the Games budget
  • Review grant letters post-authorization by IEAB
  • Undertake due diligence as required on grantees in line with the grant policy
  • Payment of grants as required

HR:

  • Together with other members of the executive, input into job descriptions and adverts for new and replacement roles.
  • Participation in interview panels as needed
  • Drafting of employment contracts for all new joiners and amendments to contracts during employment as needed
  • Drafting of pay review letters for all staff as required.
  • Member of the HR Committee and attendance at the annual HR Committee meeting
  • Review of HR policies as required.
  • Support to the COO on all other aspects of HR as needed
Insurance:
  • Manage the annual insurance renewal process, ensure policies are fit for purpose and appropriate
  • Manage the annual life assurance policy process ensuring new employees are included and past employees removed

Role information

Hours: The role is part-time – 3 days a week, but hours can be structured to accommodate candidate requirements

Location: Borough, London SE1 – hybrid working, but weekly attendance at offices expected with more required to accommodate the needs of the organization at certain times of the year

Salary: Competitive

Process

To apply please:

  1. Provide a copy of your CV and;
  2. Complete the application form

Please note, that the above will only be used for the purpose of this application and will be deleted once the process is complete.

Please send both requirements by email by no later than midday on Friday, June 7.

Initial interviews will take place with the incumbent Finance Director with a further stage planned for successful applicants with the Finance Committee and senior leadership. At both interviews, you will be required to complete a task that will be provided to you in advance.

You can read more about the work of the Foundation in our online Case for

Support: https://supportus.invictusgamesfoundation.org/

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